Warehouses

Through this option the Warehouse Set up and Administrator roles can create, visualize and modify warehouses data, types of depot and positions of depot. The system does not allow the user to delete warehouses or the types of depots.

Once the positions within the type of depot are generated, they can be deleted one by one.

When this option of the menu is selected, the system will display the Code, Name, Country, City for all the existing warehouses.

The last two columns are for information only.
The value will be set to “True” when it is a Marken warehouse; and “False” for warehouses that belong to third parties. The setting for Marken False is used for, e.g. 3 rd Party Depot.

Create, visualize and modify Warehouses

In order to create a new Warehouse, the user will have to press the  button.

The user will see a screen where he should specify the following data of the New Warehouse:

                    * Country (Mandatory)

                    * Owned (greyed out)

                    * Marken

                    * Active

                    * Name (Mandatory)

                    * Telephone

                    * Fax

                    * City (Mandatory)

                    * Zip Code (Mandatory)

                    * State (Mandatory)

                    * Address (Mandatory, Official Name of the Shipper)

                    * Address2 (Mandatory)

                    * Address3 (Mandatory)

                    * Email (Mandatory)

                    * Time Zone

                    * Delivery Contact

                    * Notes

The “Code” field is Country ISO code with a counter. It populates automatically once the user has selected the country to which the warehouse belongs to.

The “Owned” checkbox will be preselected by default and greyed out.

Name will be displayed in Solo screens and reports 

State need to be entered country specific for Canada, USA, Mexico, Brazil, Russia, Kazahstan and Australia or for other countries not applicable N/A

Address (Shipper Organisation Name), Address2, Address3 and Delivery Contact (Shipper Contact) are limited to 55 characters to support Booking to Maestro

Time zone need to be selected for location

'Marken' and 'Active' default settings are checked. Uncheck 'Marken' is limited to the Administrator role.
The 'Active' check can be changed by both Warehouse Set up and Administrator role.

The "Email" field is of a paramount importance if you want the Solo/Maestro booking integration to work properly. As Maestro will be using the warehouse email address to authorize the connection between the 2 systems, it is important to make sure that a Maestro account has been priorly set for the warehouse.

In the “Notes” field the user can add information or comments that he considers relevant to the Warehouse. This field can be empty.

After entering the data, press the  button to save the warehouse data.

The system validates the mandatory fields, and requests the input of values.

   ignores the data entered and returns to the previous screen.

Create and visualize Storage Areas

For warehouses that belong to Marken, the user can set different types of Storage Areas.

To do so, select the warehouse from the list of existing warehouses as described above.

The user can see a screen that shows the existing storage areas for the selected warehouse, if there are any.

In order to generate a new storage area, press the  button.

The user will have to specify the characteristics of the new storage area:

                    * Name of the Storage Area (Mandatory),

                    * Condition (Mandatory),

                    * Type of Subproject (Mandatory),

                    * Quantity per M3 (Mandatory),

                    * Controlled Substance (Checkbox),

                    * Return? (Checkbox)

“Condition” and “Type of Subproject” have fixed values as the figure shows.

“Condition” indicates if the type of depot has the temperature not controlled or controlled between the values: Uncontrolled, <-150°C, -80°C, -70°C, -20°C, 2-8°C, 15-25°C.

“Type of Subproject”, has two values: IP, CMP or CTM / Non-IP (See Glossary).

“Controlled Substance”,

“Return?”,

"Storage location codes" will be automatically generated by the system in accordance with the following format: WW99-SSS99-PPP[-XXX-XXX]

▪Warehouse Code: “WW99” : where WW corresponds to a 2 letter unique country code & 99 represents an incremental number

▪Storage Temperature/Number: “SSS99” : where SSS represents the storage condition* & 99 represents an incremental number.

▪Product Type: “PPP” : where PPP represents the product type (“IMP”, "CMP" or “CTM”)

▪Return Storage Area: “RTN” : Added if defined as an area for Returns

▪Controlled Substances Storage Area: “CTR” : Added if defined as an area for Controlled Substances

*Storage condition codes are:

UNC: Uncontrolled

CRY: <-150°C

DFR: -80°C

ULT: -70°C

M60: -60°C

M50: -50°C

M40: -40°C

M30: -30°C

FRZ: -20°C

RFG: +2 to +8°C

AMB: +15 to +25°C

          An example code would therefore be: AR02-AMB01-IMP-RTN-CTR

          Which would represent Argentina Warehouse 02, 15-25°C Storage Area for Returned IMPs which are defined as Controlled Substances.

After entering the data, press the  button to keep the data entered.

The system validates the mandatory fields, and requests the input of values.

If you press the  button, the system ignores the data entered and returns to the previous screen.

In order to visualize a type of depot, first press the warehouse, then select Type of Depot from the list available clicking on the magnifying glass.

The system shows a screen with the information of the Type of depot selected.

The authorized user can modify: Name of depot, Condition, Type of Subproject, Quantity per M3 and if it is controlled substance.

After entering the data, press the  button to keep the data entered.

The system validates the mandatory fields, and requests the input of values.

With  the system ignores the data entered and returns to the previous screen.

Create, visualize, modify and delete positions of depot

With  generate the positions for "Pallet" or "Shelf"

The system shows a new screen where the user can enter the values From - To for containers with their corresponding Rows and Columns.

                    * Rack (Mandatory)

                    * Shelf (Mandatory)

                    * Column (Mandatory)

                    * Enable (Mandatory)

The values for racks, shelfs and columns are:

                    * “Rack” from 1 to 99

                    * “Shelf” from A to Z

                    * “Column” from 1 to 99

After entering the data, press the  button to keep the data entered. If a position already exists a notification will pop up.

The system validates the mandatory fields, and requests the input of missing data.

If you press the  button the system ignores the data entered and returns to the previous screen.

If the user pressed the  button, the system shows the positions added, if they are bigger than the size of the chart “Positions” the user can use the scroll bar to visualize them. 

Note: all storage positions created before Solo version 1.17.2 (DEC 2016) will be set as "shelf" by default.  

To visualize the information of a position, select the position from the list available clicking on the magnifying glass .

The system shows a screen with the information of the position.

By default all new storage positions are enabled. However, an authorized user can decide to disable a storage position by deselecting the 'Enabled' checkbox and then pressing the button to save the change. The storage type can be changed in this view as well by selecting the desired value in dropdown menu ("Pallet" or "Shelf").

An authorizes user can delete the position by pressing the  button. The system will check if the position is empty, if it is not, the position can’t be deleted.

  will ignore all the data entered before saving and will return to the previous screen.

To view the list of positions created "Print Storage locations"

If required, sort the returned data or download them to Excel.